Companies spend countless hours and resources creating training and certification materials for specific audiences. In addition to all the hard work that goes into preparing these materials, the documents are typically of a private or sensitive nature and should not go beyond the list of authorized recipients.
Often, such recipients must purchase or become paying members in order to obtain access to these materials. But if the documents end up in the wrong hands, content exclusiveness is jeopardized, and the company risks losing not only revenue, but also its competitiveness and market position.
It’s important to keep documents safe at all times: at rest – when they are saved on the PC – and in transit – when they are shared with others. It’s just as important to maintain full control over these documents after they are sent, and to be able to easily update, revoke and track their usage. To facilitate this, companies should follow a number of security measures, including:
- Installing anti-virus and firewall programs: An anti-virus and firewall application is the recommended baseline. Many times, these two features are bundled with anti-spyware and other tools as part of a security suite. Make sure the software is current, though, or it might not protect against the latest threats. Currently, there are a number of free solutions available in the marketplace.
- Backing up data: Companies aren’t sufficiently aware of the importance of backing up data — and, unfortunately, this awareness often comes when it’s too late. These days,…
Please log in or subscribe to read this article